XEPOS US works through a simple, streamlined process that helps martial arts schools manage daily operations with ease. Dojo owners set up their profile by adding instructors, students, and class details, then create class schedules with online booking enabled. Students check in digitally, allowing attendance and belt progress to update automatically, while recurring membership billing and payment reminders handle finances efficiently. Built-in reporting tools provide clear insights into attendance, revenue, and student performance, helping dojos stay organized and grow successfully.
Why choose XEPOS for your Martial Arts School Management Software?
XEPOS US martial arts school management software is a powerful, easy-to-use solution designed specifically for dojos and academies across the United States. It automates everyday admin tasks like class scheduling, student progress and belt tracking, membership billing, and attendance capture, giving instructors more time to focus on training excellence and student experience. Built for modern dojo operations, XEPOS US combines CRM, billing automation, student management, and reporting in one seamless dashboard — ideal for karate, taekwondo, jiu-jitsu, MMA, and all martial arts disciplines.
Contact SalesHow XEPOS US Works – Simple 4-Step Process
Belt Grading & Progress Tracking
XEPOS US includes a powerful student management and belt tracking system that records promotions, stripe milestones, grading exams, and attendance history. Each student profile stores complete progress, skills, and payment records, giving instructors accurate insights into performance and development. This ensures every student’s journey—from beginner to advanced levels—is clearly documented and celebrated.
✔ Track belt promotions, stripe milestones, belt exams
✔ Student profiles with attendance, skill and payment history
✔ Easy reporting for growth insights
Cloud-Based Membership Management Software
The XEPOS US billing automation system simplifies membership management by handling recurring payments, belt testing fees, and secure transactions in one place. Automated payment reminders reduce missed payments, while the financial dashboard provides a clear overview of revenue, outstanding dues, and cash flow. This helps martial arts schools improve financial stability and member retention without manual follow-ups.
✔ Recurring billing for memberships and belt tests
✔ Secure payment processing with auto reminders
✔ Financial dashboard showing revenue and dues
Advanced Class Scheduling
XEPOS US offers an intelligent class scheduling system with a smart online calendar that updates in real time. Dojo owners and instructors can automatically track student attendance for every session while preventing double bookings and over-capacity classes. With clear visibility of class size, instructor assignments, and attendance records, your dojo stays organized, efficient, and stress-free.
✔ Smart online class calendar with real-time updates
✔ Auto check-in and attendance tracking for every session
✔ Avoid double booking & full-room conflicts
Features and benefits
Digital Waivers & Forms
XEPOS US allows you to store and manage digital waivers and consent forms securely in one place. This eliminates paperwork, saves administrative time, and helps reduce compliance and legal risks.
Online Booking & Payments
The built-in CRM system enables automated emails and notifications for class reminders, announcements, promotions, and renewals. This keeps students and parents informed while improving engagement and retention.
Family Accounts Management
Manage multiple students under a single family account with shared billing and communication access. This feature is ideal for dojos that serve families and sibling enrollments. simplifying family billing and communication.
Marketing & Communication
Students and parents can access class schedules, payments, and progress updates through mobile-friendly access from any device. This improves convenience and enhances the overall member experience.
Online Class Booking
Enable students to book classes directly through your website or app with real-time availability. Online booking increases attendance while reducing front-desk workload.
Dashboard & Analytics
View clear charts and dashboards that highlight attendance trends and participation levels. These insights help improve scheduling decisions and student retention strategies.
Aut0 Belt Testing Reminders
Automatically notify students and parents about upcoming belt tests and grading events. This ensures better preparation and higher participation rates.
Reporting & Insights Tools
Generate detailed reports covering revenue, attendance, and student growth with just a few clicks. These insights support better planning and long-term dojo growth.
Secure Cloud Access
Access your dojo management system anytime with secure cloud-based technology. The platform is scalable, reliable, and always up to date with the latest features.
Have Questions? We’ve Got Answers.
Which types of martial arts schools can use XEPOS US?
XEPOS US is ideal for karate, taekwondo, jiu-jitsu, MMA, kickboxing, kung fu, judo, and mixed-discipline martial arts schools. It works for both small local dojos and large multi-location academies.
Who can use XEPOS US dojo management software?
XEPOS US is ideal for karate, taekwondo, jiu-jitsu, MMA, kung fu, and multi-discipline martial arts schools across the United States, whether you run a single dojo or multiple locations.
How does XEPOS US help with student attendance tracking?
The system offers automated attendance tracking through digital check-ins. Instructors can monitor attendance in real time, view attendance history, and identify inactive or high-performing students easily.
Can I manage memberships and payments using XEPOS US?
Absolutely. The software offers automated membership billing, recurring payments, secure payment processing, and reminders — reducing late payments and manual follow-ups.
Can students and parents access the system online?
Yes. Students and parents can access class schedules, attendance records, payment history, and notifications via mobile-friendly access from any device.
Does XEPOS US include communication tools?
XEPOS US includes built-in CRM and communication tools, enabling dojos to send announcements, class reminders, grading notifications, and payment alerts via email or SMS.
Does the software include communication tools?
Yes. XEPOS US includes built-in CRM and communication tools for sending automated emails, SMS reminders, announcements, and belt test notifications.
Can XEPOS US help grow my martial arts school?
Definitely. With automated admin tasks, detailed reports, attendance analytics, and add-on marketing tools, XEPOS US helps increase retention, improve efficiency, and scale your dojo.
Is training or support available?
Yes. XEPOS US provides onboarding support, training guidance, and ongoing technical assistance to ensure smooth setup and daily operation.
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We have spent the last 6 years working with other businesses in your sector. We understand every painpoint,
that’s why we have created the perfect POS system specifically for your business, with every feature you will ever need.
