XEPOS is purpose-built YMCA management software designed for nonprofit, membership-based community organizations across the United States. The platform supports family memberships, youth programs, fitness classes, aquatic scheduling, and community engagement—all within one unified system.
Designed specifically for YMCA-style operations, XEPOS helps organizations manage long-term member relationships rather than one-time visits. From household memberships to program participation tracking, the system aligns with how YMCA locations operate daily.
Members benefit from online self-service tools for bookings, payments, and account management, while staff gain centralized control over programs, access, POS, and reporting. The result is improved efficiency, higher engagement, and stronger community retention.
Contact SalesManage family-based memberships with linked parents, children, and dependents under one account. Ideal for YMCA organisations serving households rather than individuals.
Parent and child account linking
Shared billing and renewals
Age-based access rules
Family activity visibility
Offer members a secure, easy-to-use portal to manage bookings, memberships, and payments online, ensuring a seamless experience for both staff and members. With real-time access to account details, members can book sessions, renew memberships, and make payments instantly.
Self-service session bookings
Convenient membership renewals
Secure online payments
Manage account details seamlessly
Seamlessly manage memberships, punch cards, and drop-ins with intuitive tracking. Stay on top of renewals and payments with automated reminders.
Efficiently assign staff to programs and track their schedules. Monitor performance and earnings to ensure smooth operations.
Manage sales of snacks, equipment, and merchandise effortlessly. Receive instant updates on inventory and sales performance.
Automatically fill open spots when cancellations occur. Enhance space utilization with minimal effort and maximum efficiency.
Keep your community informed with automated notifications. Instantly send updates, program changes, and reminders to users.
Track which facilities are in use and identify underutilized spaces. Make data-driven decisions to improve space management and maximize capacity.
Analyze revenue data for each program or facility. Create customized reports to track financial performance and identify trends.
XEPOS controls access based on roles and locations, enhancing security. Staff can only access relevant data, ensuring privacy.
Compare attendance and revenue across multiple locations. Track and analyze performance to improve site operations.
Yes, XEPOS supports family and household memberships, allowing parents and dependents to be linked under one account.
The platform includes full program and class scheduling with capacity limits, waitlists, and attendance tracking.
Members can book sessions, manage accounts, and make payments through a secure online portal on any device.
Yes, optional donation and fundraising tracking can be enabled alongside memberships and programs.
XEPOS includes a multi-screen POS for receptions, events, retail sales, and concession stands.
Engagement reports and participation insights help identify inactive members and improve retention strategies.
Yes, XEPOS supports multi-location management with centralised reporting and controls.
XEPOS brings memberships, programs, facilities, and payments together in one powerful platform. Designed for community-focused organizations, it helps streamline operations, improve engagement, and deliver better experiences for both staff and members.
Contact Sales
